Flixmedia Privacy Notice

Introduction

Flixmedia Limited (“Company”, “we,”“our,” or “us”), a company registered in England and registered address 14 – 16 Well Court Farringdon Lane London EC1R 3AU UK, believes in protecting the personal data it collects from individuals (“users”) that access or use this website (the “website”) and takes seriously its obligation to comply with its obligations under applicable data privacy laws including, without limitation, the General Data Protection Regulation (“GDPR”). The Company is a data controller as defined in the GDPR.It is important that you read and understand this Privacy Notice before using this website or interacting with our Services. To ease review, you may click on each section heading below to link to the full disclosure.

1. Scope

This notice (“notice”) sets out how the Company uses, discloses, transfers and otherwise processes users’ personal data collected by communicating with Flixmedia electronically (e.g. email) or through their use of the Flixmedia website.  It also describes the processing of personal data collected from Retailers’ websites.  The information we collect is covered by this privacy notice. Please keep in mind that the personal data collected on a retailer website is subject to the retailer’s privacy practices. Participation in the Site and Services is completely voluntary. You are not required to provide all Personal Information identified in this Privacy Notice; however, be advised that if you choose not to provide certain Personal Information, we maybe unable to provide some or all of the Services to you, and your ability to use the Site or Services may be limited. Please be sure to review the Site’sTerms of Use which, in addition to this Privacy Notice, governs your use of theSite. If you voluntarily provide Personal Information in the course of using our Site or Services, you consent to our Privacy Notice and Terms of Use.

Please note, unless otherwise stated, this Privacy Notice does not apply to the following:

• Personal Information of job applicants or current or past employees, which is governed by a separate privacy notice.
• Personal Information we collect on behalf of our Clients (as described below).
• Third party websites, applications or services (collectively, “Third-Party Sites”), even if they are accessible from our Site or Service.  Any information collected on Third-Party Sites is governed by that Third-PartySite’s privacy notice, and we are not responsible for the privacy practices of those Third-Party Sites. We encourage you to be aware when you leave our Site and to read the privacy policies of such Third-Party Sites to understand their privacy practices. Please also keep in mind that privacy choices you make onThird-Party Sites may not apply to our use of your Personal Information.

• Our legitimate interest – if you are visiting our website or contacting us electronically, you are most likely an employee or representative of a partner, client or customer of our international content provision business. If you are visiting a retailer website, you are most likely a customer or potential customer of that retailer.

• In that respect, we process your personal data:

  • To facilitate commercial interactions between our company and your employer;
  • For the security and safety of the website, our technology connected to the website and the users of the website;
  • To detect and prevent fraud;
  • To protect and defend the rights or property of others, or our own rights and interests;
  • To manage and administer the website, including analyzing web traffic and utilizing web analytics solutions; and
  • For use in marketing our products and services to your employer or affiliated entities.
  • To provide content to the retailer’s website to enhance your shopping experience.
• Our legal obligations – we may need to process your personal data to comply with relevant laws, regulatory requirements and to respond to lawful requests, court orders and legal process.
• Your prior consent – Where we are required to do so by applicable data protection law, for placing cookies on your device (subject to certain exceptions) or sending marketing communications to you. As required by law, we provide you certain details on our use of cookies and marketing communications below.

2. Who are we?

We are a leading brand (our ‘Clients’) content syndication provider to the world’s largest retailers. As such, we primarily provide business-to-business services and do not generally provide services directly to consumers. We belong to the Advantage Smollan family of companies, creating and delivering highly valuable sales and marketing solutions for consumer goods companies and retailers.

While providing Services to our Clients, we may collect Personal Information related to our Client’s consumers from retailer websites. We are not responsible for the privacy policies or practices of Clients or other third parties.

We are a data controller of users’ personal data (detailed below) which is collected through electronic communications or through website usage, such as when users visit the website, submit queries through the Flixmedia “contact us” feature, or as otherwise described in this notice.

3. Why We Collect Your Information

We may use your Personal Information to:

• Provide you with requested services;
• Operate, understand, optimise, develop, or improve our website, Services and operations, including tailoringthe websites and our Services to your preferences;
• Establish and verify the identity of visitors to our website or users of our Services;
• Open, maintain and administer accounts you open through our Sites or Services;
• Send you email or SMS/text marketing messages, where you have signed up to receive them;
• Respond to your questions, inquiries, comments, complaints, or other communications you send to us;
• Communicate with you about our Sites and Services, including important updates to Sites and Services;
• Provide you with information about new opportunities, and related communications;
• Ensure our compliance with relevant legal and regulatory obligations;
• Maintain the security and integrity of our systems, Sites and Services; and
• Detect, investigate and prevent activities that may violate our policies or be illegal.

4. Marketing Communications

You may be receiving electronic communications as a result of being on our B2B marketing database.To provide newsletters or similar, we log and store your name, title, email address and company name. You can unsubscribe from these newsletters at anytime by clicking the ‘unsubscribe from this list’ link at the bottom of the email.

5. Types of information we collect

We may collect the following categories of Personal Information through the Flixmedia.eu website:

• Your contact information, such as your first and last name, phone number, email address, and postal address, and that of others you provide to us (e.g., other contacts in your business);
• Usage, technical and device information when you visit our Site including browser or device information,unique device identifier, URL that referred you to our Site or Services, and IP address.;  
• Information you submit through any“Contact Us” feature, or otherwise provided to us in your communications with us.

We may collect the following categories of personal data through the Flix360 & Measure Effect portals:

• Your contact information, such as your first and last name, phone number, email address, and postal address, and that of others you provide to us (e.g., other contacts in your business);
• Usage, technical and device information when you visit our Site including browser or device information, unique device identifier, URL that referred you to our Site or Services, and IP address.;  
• Information you submit through any “Contact Us” feature, or otherwise provided to us in your communications with us.

We may collect the following categories of PersonalInformation through the retailers’ websites who use Flixmedia services:

• IP Address if interacting with Flixmedia services on a retailer’s website
• Cookie and logging data if interacting with Flixmedia services on a retailer’s website

6. How We Collect Your Information

Directly from You

We collect personal data you provide to us when you request services or information from us. Some areas of the website may also require a user to submit information, including personal data, to register for certain services or benefits, such as syndication services or when using the Flix360 portal.  We also collect your personal data when you sign up for our mailing, email marketing lists, participate in a survey, contact us, or otherwise interact with our Site and Services.

When you use the Flixmedia website and Services

We and our service providers may collect information using analytics tools when you use our Site and Services such as Flix360 Mange Content and Flix360 Measure Effect portals, that store or collect information about your interactions with our Sites and services. These technologies may include the following:

• Cookies. A cookie is a file placed on a device to uniquely identify your browser or to store information on your device. Our Sites may use HTTP cookies, HTML5 cookies, Flash cookies, and other types of cookie technology.
• Web Beacons via Tracking Pixels. A web beacon is a small tag (which may be invisible to you) that may be placed on our Site’s pages

For details concerning the cookies and tracking technologies we use please visit our Cookie Notice

7. Our Legal Bases for Processing Personal Information

8. Your rights under GDPR(citizens of UK and EEA)

The following rights are provided under certain conditions to residents of the UK and EEA under the General DataProtection Regulation (“GDPR”) or equivalent local laws:

• Right to Know.  You have the right to request what PersonalInformation we collect and process.
• Right to Access.You have the right to request access to, or copies of, the Personal Information we process in a portable format.
• Right to Delete. You have the right to  request the deletion of your Personal Information, subject to legal and other obligations.
• Right to Correction. You have the right to request corrections to any inaccuracies in your PersonalInformation.
• Right to Object. You have the right to object, with legitimate grounds, to the processing of your Personal Information, subject to legal and other obligations.
• Right to Restrict Processing. You have the right to request we restrict the processing of your PersonalInformation in certain situations.
• Right to Lodge a Complaint:You have the right to file a complaint with your applicable data protection authority, which can be located here: http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.  

If you wish to exercise any of the rights indicated above, you must provide the requested information in the Data Subject Rights Request (DSRR) Form found Here.

9. How We Share Your Information

We do not share your Personal Information that we collected directly from you with third parties for their direct marketing purposes unless we have first given you the choice to consent or withhold consent to such sharing. We may share yourPersonal Information in the following circumstances, or as otherwise described in any privacy notices provided to you at the time your Personal Information was collected:

When we use third-party service providers to perform services on our behalf, such as hosting and analytics providers, consulting services, auditors, and other providers; however, these companies are prohibited from using your Personal Information for purposes other than those requested by us or required by law;

10. Data Security and Retention

The security, integrity and confidentiality of your personal data are extremely important to us. We have implemented technical and organizational safeguards designed to help protect and secure your personal data. Please be aware that, despite our best efforts, no security measures are perfect or impenetrable; and no data transmission over the Internet is guaranteed to be secure. As a result, we cannot guarantee or warranty the security of any personal data you provide to or from our website or through our Services, including (without limitation) Flix360. We will retain your personal data for the length of time needed to fulfill the purposes outlined in this notice, unless a longer retention period is required or permitted by law.

11. Changes to this Privacy Notice

We may update this Privacy Notice from time to time. The version date of this Privacy Notice is located at the top of the page. We encourage you to review this Privacy Notice often to remain informed of how we use your Personal Information.

12. Contact Us

For more information about our privacypractices, or if you have a comment or question about this Privacy Notice, you can contact us by using this link